Are you planning your company’s next corporate event. Use this handy check list to ensure everything runs smoothly. Follow these steps and you’ll find organizing the food service for your event much easier.
- Determine a Budget
A budget is required before any planning can begin. Use past events with similar guest counts and style of service to give you an understanding of how much hosting an event can cost. Most caterers will be able to advise if your budget is adequate or needs to be increased or decreased based on your event details. Once you have a budget, you can begin receiving proposal from different caterers. To get the best possible quote, provide as much information as possible. Share your budget with the caterer, they will be able to better provide a proposal based on your needs. Receive quotes from a minimum of two caterers and a maximum of four.
- Determine Scope of Work
Once you choose a catering company, discuss the functions their staff will be able to perform. You’ll want to specify your need for equipment, cooking, delivery, serving, and cleaning services, and identify if and how these tasks will be accomplished.
- Provide a Guest Count
In order to accurately gauge the amount of food to prepare and the number of staff required for great service, you’ll need to provide your caterer with an estimated guest count. One week prior to the event, an exact number should be specified.
- Review Menu Options
Speak with your caterer about the food selection and serving style. For example, will your corporate event feature a buffet or full tableside meal service? How many courses do you prefer, and what items will be included? Be sure to notify your caterer of any possible food allergies among attendees, and consider offering vegetarian options so that all guests feel included.
- Discuss Bar Services
If your caterer will be supplying bar services, notify your caterer of any brand preferences when it comes to the drinks offered. Work with your caterer to create a “signature “drink for your event. Discuss your policy on how to handle guests that may have had too much to drink.
- Establish Time Schedules
Organize a detailed schedule with your caterer, with special emphasis placed on the arrival and departure times of cooking and serving staff, serving times per course, and the commencement of any contracted entertainment.
Would you like more tips on how to organize the catering at your next corporate event? Ask the professionals at New York City’s Relish Caterers. We’ve provided catering services to numerous companies and professional organizations at some of the finest venues in Manhattan, and can offer a wealth of helpful input. Call us today for more details at (888) 823-2175.